Vermont Construction Procurement Process Shares Lean Event Outcome

In March 2015, a lean project was conducted that would cover about 2.5 years of construction procurement processes.

The process scope included:

  • putting contracts out to bid
  • award of contract
  • execution of the contracts which includes billing and paying
  • change orders
  • site visits through the end of the 1-year warranty period when loan repayment begins

The Facilities Engineering Division (FED) Construction Section is responsible to coordinate with Clean Water and Drinking Water staff to ensure that the design/specs are biddable and constructible and meets design standards.

The event project estimated the following potential benefits:

  • Efficiency measures reduce overtime by 15%.
  • DEC process time reduced by 15%.
  • 10% increase of on-time projects.
  • 10% increase of on-budget projects.

After the event, the FED construction section will now review the DBE process, including contractor procurement under the State Revolving Funds (SRF), as well as record keeping requirements.

The Drinking Water and Groundwater Protection Division (DWGWPD) will do outreach on the new Permit to Construct application and perfluoroctanoic acid (PFOA).

SRF 201 trainings will be provided, which will focus on:

  • Contract documents
  • American Iron Steel
  • Disadvantages Business Enterprise (DBE)
  • Davis Bacon Act (DBA)
  • Engineering Service Allowance (ESA) cost curve documents

A multi-media approach will provide training and information to clients. Key design/construction and finance documents will be on a sharepoint type system.

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